Executive Assistant

Job Duties:

• Welcoming clients and visitors and identifying the purpose of their visit before directing them to the executive office.

• Answering and making phone calls, screening executive calls, and completing related follow-ups.

• Providing general administrative and clerical support for the office.

• Producing high-quality documentation that is appropriate for its intended audience.

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Maintaining comprehensive and accurate records

• Performing minor accounting duties

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Answering phone calls in a polite and professional manner

• Managing the executive’s calendar, travel, and speaking engagements, including making appointments and prioritizing the most sensitive matters.
   

MUST HAVE SKILLS/QUALITIES:

• Clear and patient communicator with the ability to communicate effectively, in a professional and helpful manner.

• Must have excellent written skills and the ability to deliver high-quality documentation paying attention to detail.

• Must be proficient in Microsoft Office products.

• Attentive to details while keeping an overarching perspective.

• Able to maintain accurate client information in EHR and case management software.

• Independent problem solver with minimal supervision.
   

Education/Experience Requirements:

• High School Diploma or equivalent required. Bachelor’s Degree in psychology, paralegal, or other related fields of study preferred.

• More than two years of experience or skill assisting one individual with administrative or personal tasks preferred.

• More than two years of experience with organizing, scheduling, and maintaining a calendar for a group or an individual preferred.
   

*Hourly pay rate for this position is $18-19 

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Apply TODAY! Send your resume to stacy@rapidcitycounselors.com

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